How to Start Exporting Goods from Belgium: Rules and Resources

Belgium is strategically located in the heart of Europe, making it an ideal gateway for businesses looking to export goods to the European Union (EU) and other international markets. As one of the most developed economies in Europe, Belgium offers excellent infrastructure, a favorable business environment, and access to a highly skilled workforce. For entrepreneurs considering expanding their businesses through international trade, Belgium provides numerous advantages for starting an export business.

However, exporting goods from Belgium involves understanding the rules, regulations, and resources required to navigate the complex world of international trade. In this article, we’ll provide a detailed guide on how to start exporting goods from Belgium, covering key steps, essential resources, and rules to ensure that your export business runs smoothly and legally.

Why Export from Belgium?

Before diving into the process, it’s essential to understand why Belgium is an attractive option for businesses involved in exporting goods:

Central European Location: Belgium’s strategic location at the crossroads of Europe gives businesses access to a market of over 500 million consumers in the European Union (EU). This, combined with its proximity to international shipping routes and major logistics hubs, makes it an excellent base for export activities.
Access to Global Markets: Belgium has numerous free trade agreements (FTAs) with countries around the world, including the EU’s trade agreements with countries in North America, South America, Asia, and Africa. This offers Belgian exporters preferential trade terms and reduced tariffs.
Well-Developed Infrastructure: Belgium has a world-class infrastructure that includes major ports like Antwerp, which is one of Europe’s busiest ports. The country also boasts a well-established transport network, including rail, road, and air links, making it easy to move goods across borders.
Pro-Business Environment: Belgium offers various incentives and tax breaks for businesses, including export-oriented companies. The country has a favorable tax regime for companies, a skilled labor force, and efficient government services.
Support for SMEs: Belgium actively supports small and medium-sized enterprises (SMEs) through government grants, subsidies, and low-interest loans, helping them expand into international markets.

Steps to Start Exporting Goods from Belgium

Step 1: Understand the Export Requirements

The first step in exporting goods from Belgium is understanding the legal and regulatory requirements that govern the export process. These include:

Customs Declarations and Documentation: Before exporting goods from Belgium, you must ensure that your products meet the customs requirements for both Belgium and the destination country. You will need to submit a customs declaration with the Belgian customs authorities, which includes documents such as:
- Commercial invoice: A document that provides details about the goods being exported, including their value, description, and country of origin.
- Packing list: A detailed list of the goods in the shipment, including the number of packages and their weight and dimensions.
- Certificate of origin: This document verifies the country where the goods were manufactured or produced.
- Export license: For certain goods, such as technology or sensitive items, you may need an export license from the Belgian government.
Compliance with EU and International Regulations: Exporters must comply with EU regulations regarding product safety, labeling, and certifications. Products sold in the EU may need to meet specific standards such as CE marking, which certifies that the product complies with EU safety, health, and environmental protection standards. Additionally, for exports outside of the EU, you’ll need to familiarize yourself with the destination country’s import regulations and standards.

Step 2: Register as an Exporter with Belgian Customs

Before you can begin exporting goods, you must register as an exporter with the Belgian customs authorities (Federal Public Service Finance). This process involves applying for an Economic Operator Registration and Identification (EORI) number, which is a unique identifier for businesses involved in the import or export of goods.

To apply for an EORI number, you must provide the following:

Company details, such as your name, address, and VAT number.
Documentation proving that you are a legitimate business.
Information on your business’s involvement in import/export activities.

Once registered, you can file export declarations and customs paperwork electronically through the Belgian customs system, known as My Trade.

Step 3: Prepare Your Products for Export

Next, you need to ensure that your goods are properly prepared for export. This includes packaging, labeling, and ensuring that they comply with both Belgian and international standards.

Packaging: Your goods should be packaged securely to prevent damage during transport. In some cases, packaging requirements may differ depending on the destination country. For instance, some countries have strict packaging requirements for food products, while others may have rules for hazardous materials.
Labeling: Proper labeling is crucial for ensuring that your products are accepted by customs and meet the destination country’s regulations. Labels should include product information, country of origin, and any specific regulatory markings required.
Shipping Documentation: In addition to the customs documents mentioned earlier, make sure to prepare all necessary shipping documentation, including bills of lading, certificates of origin, and insurance certificates, if applicable.

Step 4: Choose a Shipping Method and Logistics Partner

One of the most critical aspects of exporting goods is selecting the right shipping method and logistics partner. Belgium has excellent shipping infrastructure, with major ports like Antwerp offering global shipping routes. Here are the primary shipping methods:

Sea Freight: For large shipments, sea freight is often the most cost-effective method. Antwerp is one of Europe’s busiest ports, making it an ideal choice for exporting goods by sea.
Air Freight: If your products are time-sensitive or high-value, air freight may be the best option. Belgium’s major airports, such as Brussels Airport, offer extensive international flight routes.
Road Transport: Belgium’s strong road network provides efficient transportation of goods across Europe. Road freight is often used for neighboring countries like France, Germany, and the Netherlands.
Rail Freight: Belgium has a well-developed rail network, and rail freight can be an efficient way to export goods within Europe.

Choosing the right logistics partner is crucial to ensure timely and cost-effective delivery. Be sure to research and select a reliable logistics company that has experience with international shipments and is familiar with the specific regulations of your destination country.

Step 5: Understand the Costs of Exporting

Exporting goods from Belgium comes with various costs that must be carefully managed. Key costs include:

Shipping Costs: Shipping costs vary depending on the method (sea, air, road, rail) and the weight and size of your goods.
Customs Duties and Taxes: Customs duties are taxes imposed on imported goods when they enter the destination country. Belgium is part of the EU customs union, so goods exported to other EU countries are not subject to customs duties. However, for non-EU countries, you will need to research the applicable duties.
Insurance: International shipping can be risky, so it’s important to insure your goods during transit. Shipping insurance protects your products in case of loss or damage during transportation.
Export Documentation Fees: Some export-related documents, such as certificates of origin, may come with additional costs.

Step 6: Market Your Products Internationally

After completing the logistics and shipping requirements, you will need to market your products internationally. This can involve digital marketing, participating in international trade shows, working with distributors, and leveraging Belgium’s well-established export channels. Networking with international buyers and establishing relationships with trade agencies can help you penetrate new markets and grow your export business.

Belgium’s government and trade associations often organize export events and provide resources to help businesses expand their reach.

Resources and Support for Exporters in Belgium

Several resources are available to help businesses navigate the complexities of international trade:

Belgian Export and Investment Agency (Flanders Investment & Trade): This government agency provides support and resources to businesses looking to export goods. It offers market intelligence, trade missions, and advice on international expansion.
Customs and Excise Service (SPF Finances): Belgian customs authorities provide valuable information on customs regulations, export documentation, and tariff classifications.
Chamber of Commerce: The Belgian Chamber of Commerce offers guidance on legal and regulatory matters and provides networking opportunities for businesses.
Export Credit Agencies: Belgium has export credit agencies that offer financial support and guarantee schemes to help businesses mitigate risks associated with exporting.

How B2B Hub Can Help

Starting an export business from Belgium can seem daunting, but with the right support, the process becomes much easier. B2B Hub specializes in company formation in Belgium and can help you with all aspects of starting and growing your export business. We offer:

Company registration and VAT number setup
Export license assistance
Logistics and shipping consultation
Access to funding and grants for exporters

B2B Hub offers comprehensive company formation and corporate services in any jurisdiction of your choice.

For inquiries, please contact us at +44 770 018 3107, visit our website at b2bhub.ltd, or send us an email at reg@b2bhub.ltd. Let us help you establish a successful export business in Belgium!