How to Verify If a Polish Employer Pays Taxes to ZUS?

Many foreign workers in Poland wonder how to confirm if their employer fulfills tax obligations, particularly contributions to the Social Insurance Institution (ZUS). This article outlines practical methods for verifying such information independently.

Methods to Check an Employer in Poland

There are several approaches you can take to confirm whether your employer is paying taxes to ZUS. Below are the key methods explained in detail.

Request Information from the Employer

Employers in Poland are obligated to provide employees with a yearly confirmation of contributions paid to ZUS. This document, typically issued by the end of February, serves as evidence of the employer’s compliance.

Employees can independently verify this information by visiting any ZUS branch with their identification documents. Alternatively, verification can be done online via the Electronic Services Platform (PUE ZUS). Setting up a free account on this platform allows workers to access and review records of contributions made by their employer.

Use the Central Register and Information on Economic Activity (CEIDG)

For employers operating as sole proprietors, their registration details and tax status can be checked in the Central Register and Information on Economic Activity (CEIDG). This public registry provides access to vital data, helping workers confirm if their employer is legally registered and compliant with tax obligations.

Check the National Court Register (KRS)

If the employer operates as a legal entity, such as a limited liability company or joint-stock company, their financial and tax-related information can be found in the National Court Register (KRS). This database contains essential details about companies, including their tax obligations, offering workers a way to verify whether the employer adheres to legal requirements.

Contact Local Tax Authorities

Local tax offices (Urząd Skarbowy) may provide information on an employer’s tax compliance status. However, requesting such details may require specific grounds, such as employee consent or legal authorization. Contacting tax authorities can be useful if discrepancies arise between the employer’s claims and documented evidence.

Review the Employment Contract

The employment contract should explicitly state the terms of remuneration and the taxes the employer is responsible for deducting and paying. Workers should carefully review the agreement and ensure that the contributions listed align with ZUS records. If discrepancies are found, and the employer fails to meet their tax obligations, employees may have grounds to take legal action.

Important Notes

While these methods are effective for verifying an employer’s compliance, it’s essential to remember that some information may be restricted under personal data protection laws. Accessing such data may require your explicit consent or other legal grounds.

By utilizing these tools and resources, foreign workers in Poland can gain clarity about their employer’s tax contributions and take appropriate action if issues arise. Ensuring compliance not only protects employee rights but also fosters a transparent and lawful working environment.